volunteer privacy statement

introduction
caba is committed to protecting your data. This privacy statement explains how we process your personal data as a volunteer, in line with the Data Protection Act 2018 and UK GDPR

who is the data controller?
caba, Merrett House, Swift Park, Old Leicester Road, Rugby, CV21 1DZ, is the Data Controller for your information

what information do we collect?

We collect and process personal data you provide in your application, including:

  • Name, contact details (address, phone, email)
  • Employment and volunteering history
  • Information regarding relevant networks, such as size, reach and engagement
  • Skills, qualifications, and references
  • Information relevant to your volunteering role (e.g., availability, access needs)
  • Any other information you choose to provide

why do we collect your data?
We use your data to:

  • Process and assess your application
  • Communicate with you about your application and volunteering opportunities. Including future opportunities where you agree to this
  • Meet our legal and safeguarding obligations
  • Conduct due diligence
  • Maintain records of volunteer recruitment and engagement
  • Ensure existing data we hold is accurate

lawful basis for processing
We process your data on the basis of legitimate interests legal obligations, and, where necessary, your consent

how long do we keep your data?
Your data will be retained only as long as necessary for the purposes described, in accordance with our Data Retention and Destruction Policy. If your application is unsuccessful, we will securely delete relevant data after 6 months, unless you ask us to retain this information in order to inform you of future volunteering opportunities. Where you are a past or present member of the ICAEW we retain information for the purposes of eligibility. You can find out more about this at https://www.caba.org.uk/privacy-statement.html

who do we share your data with?
We do not share your data with third parties except as required by law or with your explicit consent. Your data may be shared internally with staff involved in volunteer recruitment and management

your rights
You have the right to:

  • Be informed about how we use your data
  • Access your personal data
  • Request correction or deletion of your data
  • Object to or restrict processing
  • Data portability (where applicable)
  • Withdraw consent at any time (where processing is based on consent)

For more information on your rights, visit the ICO website: ico.org.uk

contact us
If you have any questions or wish to exercise your rights, contact our Data Protection Officer:

Michael Smith,
[email protected]
Merrett House, Swift Park, Old Leicester Road, Rugby, CV21 1DZ
Tel: 01788 556 366